Palmdale School District : Meeting & Agenda Browser

November 17, :30 PM

MEETING OF THE BOARD OF TRUSTEES
ROSS W. AMSPOKER BOARD ROOM
39139 N. 10TH STREET EAST
PALMDALE, CALIFORNIA 93550

Preliminary Information

NOTE: PURSUANT TO AB3035, A PERSON WITH A DISABILITY MAY CONTACT THE SUPERINTENDENT'S OFFICE AT , AT LEAST TWENTY-FOUR (24) HOURS BEFORE THE SCHEDULED BOARD MEETING, TO REQUEST RECEIPT OF AN AGENDA IN AN ALTERNATE FORMAT OR TO REQUEST DISABILITY-RELATED ACCOMMODATIONS INCLUDING AUXILIARY AIDS OR SERVICES, IN ORDER TO PARTICIPATE IN THE PUBLIC BOARD MEETING.

INDIVIDUAL SPEAKERS SHALL BE ALLOWED THREE MINUTES TO ADDRESS THE BOARD ON EACH AGENDA OR NON-AGENDA ITEM. THE BOARD SHALL LIMIT THE TOTAL TIME FOR PUBLIC INPUT ON EACH ITEM TO 15 MINUTES. PROSPECTIVE SPEAKERS MUST COMMENT ON THEIR OWN BEHALF AND ARE NOT ENTITLED TO ALLOCATE THEIR TIME TO ANOTHER SPEAKER. PER BOARD POLICY REVISED AND ADOPTED ON MAY 2, 2006.

*(D)*	Discussion Item
*(V)*	Can Vote
*(C)*	Consent Item

1. CALL TO ORDER

a. Presiding Chairperson.

2. ROLL CALL

a. Superintendent of Schools.

3. APPROVE THE AGENDA AS PRINTED

a. Approve the Agenda for the November 17, 2015 meeting as presented. (V)

4. FOCUS ON STUDENT ACHIEVEMENT

a. Desert Rose Fourth Grade Student Performance under the direction of Mrs. Vander Hyde.

Dr. Stacy Bryant, Deputy Superintendent

b. Accountability Progress Report - Desert Rose School.

Dr. Stacy Bryant, Deputy Superintendent

c. Golden Poppy Folkloric Student Performance under the direction of Mrs. De La Cruz.

Dr. Stacy Bryant, Deputy Superintendent

d. Accountability Progress Report - Golden Poppy School.

Dr. Stacy Bryant, Deputy Superintendent

5. STUDY SESSION

a. LCAP Update.

Dr. Stacy Bryant, Deputy Superintendent

6. PUBLIC INPUT REFERENCE CLOSED SESSION ITEMS

a. Requests to address the Board reference listed closed session items.

7. CLOSED SESSION ITEMS

a. With respect to every item of business to be discussed in closed session, pursuant to Government Code Section 54957.6 - Update/Conference with Labor Negotiator.

Agency Negotiator: Raul Maldonado
1. Organization: Palmdale Elementary Teachers Association (PETA)
2. Organization: California School Employees Association (CSEA)
3. Organization: Unrepresented Employees

b. With respect to every item of business to be discussed in closed session, pursuant to Government Code Section 54957: Public Employee Performance Evaluation.

1. Superintendent of Schools.

c. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.8: Conference with Negotiator regarding Real Property.

Under Negotiations: To grant the authority to the Negotiator regarding the price, terms, tenant improvements for the lease of real property.
- 38900 Trade Center Drive, Palmdale, CA 93550

d. With respect to every item of business to be discussed in closed session, pursuant to Government Code Section 54957: Public Employee Discipline/Dismissal/Release.

e. With respect to every item of business to be discussed in closed session, pursuant to California Education Code 48918(c) -Expulsions. (V)

1. 11A-2015/16
2. 11B-2015/16

8. RECESS TO CLOSED SESSION

a. Presiding Chairperson.

9. RECONVENE TO OPEN SESSION

a. Presiding Chairperson.

10. REPORT OUT OF CLOSED SESSION

a. With respect to every item of business to be discussed in closed session, pursuant to Government Code Section 54957.6 - Update/Conference with Labor Negotiator.

Agency Negotiator: Raul Maldonado
1. Organization: Palmdale Elementary Teachers Association (PETA)
2. Organization: California School Employees Association (CSEA)
3. Organization: Unrepresented Employees

b. With respect to every item of business to be discussed in closed session, pursuant to Government Code Section 54957: Public Employee Performance Evaluation.

1. Superintendent of Schools.

c. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.8: Conference with Negotiator regarding Real Property.

Under Negotiations: To grant the authority to the Negotiator regarding the price, terms, tenant improvements for the lease of real property.
- 38900 Trade Center Drive, Palmdale, CA 93550

d. With respect to every item of business to be discussed in closed session, pursuant to Government Code Section 54957: Public Employee Discipline/Dismissal/Release.

e. With respect to every item of business to be discussed in closed session, pursuant to California Education Code 48918(c) -Expulsions. (V)

1. 11A-2015/16
2. 11B-2015/16

11. CALL TO ORDER

a. Presiding Chairperson. Time Certain: 06:30 PM

12. PLEDGE OF ALLEGIANCE

a. Mr. Juan Carrillo, Clerk of the Board.

13. RECOGNITION

a. Above and Beyond Awards.

Chad Gray, Interim Assistant Superintendent, Human Resources

14. ITEMS OF INTEREST

a. Mr. Gray - Interim Assistant Superintendent, Human Resources.

b. Mrs. Esquer - Assistant Superintendent, Educational Services.

c. Ms. Santamaria - Chief Business Officer.

d. Dr. Porter - Assistant Superintendent, Special Education/Student Services.

e. Dr. Bryant - Deputy Superintendent.

f. Mr. Maldonado - Superintendent of Schools.

15. REPORTS/INFORMATIONAL ITEMS/DISCUSSION

a. Second Reading of revision to Board Policy 5030 - Student Wellness and E 5030 - Student Wellness (Wellness Policy). (D)

Teresa A. Santamaria, Chief Business Officer

b. Certificated Teacher Monthly Absence Report - October 2015. (D)

Chad Gray, Interim Assistant Superintendent, Human Resources

16. COMMUNICATIONS

a. Requests to address the Board are requested to be completed prior to addressing the Board.

There will be no communication from the audience to the Board during the action section of the agenda unless a "Request to address the Board" form is filled out and submitted to the secretary.

The next item on the agenda is public comment on agenda items. Requests to speak may be turned in at any time during the meeting so long as it is in advance of the agendized item the speaker wishes to address. Though it is necessary to have the person's name and address on the speakers form for purposes of follow-up and possible later contact with speakers in the audience, the person's address is for office use only and need not be read or stated in public. After a motion and a second have been made on the item you wish to address, the Board President will call on you to come forward and provide testimony.

b. Requests to address the Board reference agenda items.

c. Written Communication.

17. CONSENT CALENDAR

a. Consent Calendar Items 18a - 21g. (V)

All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for the Superintendent, Business Services, Educational Services, Special Education/Student Services, and Human Resources. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or a member in the audience requests an item's removal. The item will be removed from the motion to approve and will be discussed immediately following the Consent Calendar.

18. CONSENT/SUPERINTENDENT

a. Approve the minutes of the Board Meeting of November 3, 2015 and Special Board Meeting of November 6, 2015. (C)

19. CONSENT/SELPA

a. Independent Contractor Services Agreement with Carol Westby, Ph.D., CCC-SLP, for "Narrative Assessment and Intervention with Cultural Applications: Addressing Common Core Standards" workshop March 10, 2016, to be presented to the AV SELPA, not to exceed $3,000, funds to be taken from the AV SELPA's Regionalized Services Budget. (C)

b. Independent Contractor Services Agreement with Marilyn Friend, PH.D., for "Co-Teaching: Helping ALL Students to Succeed" workshop April 21-22, 2016, to be presented to the AV SELPA, not to exceed $9,600, funds to be taken from the AV SELPA's Regionalized Services Budget. (C)

20. CONSENT/BUSINESS SERVICES

a. Approval of Accounting Schedule #009 for Fiscal Year 2015-16 in the amount of $2,843,437.14. Funding is provided by various funding sources. (C)

b. Approval of Conference Request Lists for FY 2015-16 in the amount of $17,630.59. Funding is provided by various funding sources. (C)

c. Approval of Student Field Trip Request List. Funding is Provided by Various Sources. (C)

d. Approval of Ratification of Agreement between Palmdale School District and School Services of California at a cost of $3,540.00 annually plus expenses. The terms of the agreement shall be for the period commencing September 1, 2015, and terminating August 31, 2016. Funding will be provided by the General Fund. (C)

e. Approval to use the Piggyback Bid from The Cooperative Purchasing Network (TCPN) for Enterprise Group, a Division of Domtar Paper Company, Contract Number R141401 for office and school supplies. This contract is effective January 1, 2015 and will expire on December 31, 2017. (C)

f. Approval of Independent Contractor Services Agreement with E-Control Systems, Inc. to provide and install the equipment and services of a temperature monitoring software-hosted system on freezers and walk-in refrigerators at all the kitchens in Palmdale School District. This contract is effective November 18, 2015 through November 18, 2016 at the cost of $9,432.00. Funding is provided by Fund 13 (Child Nutrition Funds). (C)

g. Approval of Ratification of the Agreement with Vector USA for installation services at Cactus Intermediate School, David G. Millen Intermediate School, Desert Willow Intermediate School, Los Amigos School, Palmdale Learning Plaza and Shadow Hills Intermediate School, at a cost of $50,697.47. This contract is effective October 23, 2015 through February 29, 2016. Funding is provided by Technology Funds (85%) to be reimbursed by E-Rate and Measure DD Funds (15%). (C)

h. Approval of Change Order No. 3 with A. Lopez & Sons, Inc. to provide labor and materials for the alterations of the exterior soffit, soffit vent, and library ceiling of the Library Courtyard and Library at David G. Millen Intermediate School in the amount of $13,302.16. (Note: The total of Change Orders No. 1, 2 and 3 equal $77,102.16 or 3.1% of the original contract value. The total current-to-date change order percentage of all 23 prime contractors original contract value is 1.06%). Funding is provided by Fund 21 (Measure DD Funds). (C)

i. Approval of Agreement with Alliant Consulting, Inc. for Labor Compliance Consultant Services for Tesla Stationary Storage Systems funded projects at five (5) sites (Manzanita Elementary School, Mesquite Elementary School, Oak Tree Community Day School, Site 18 and Yucca Elementary School) for an amount not to exceed $24,900.00. Funding is provided by Fund 21 (Measure DD Funds). (C)

j. Approval of Maintenance Service Agreement with Circulating Air, Inc. to provide labor and materials to service and repair the refrigeration equipment for Child Nutritionâs Main Freezer at the District Office Complex in an amount not to exceed $7,500.00. Funding is provided by Fund 13 (Child Nutrition Funds). (C)

k. Approval of Notice of Completion for R Brothers, Inc. for Bid Package #01, General Construction for Maintenance to 28 Relocatable Classroom Buildings at Tumbleweed Elementary School. Funding is provided by Fund 21 (Measure DD Funds). (C)

l. Approval of Field Contract for Services with Sav-on Fence Company to repair hinges on a double swinging gate at Summerwind Elementary School in the amount of $1,580.00. Funding is provided by Routine Restricted Maintenance Account (RRMA). (C)

m. Approval of Field Contract for Services with Sav-On Fence Company to install two (2) sets of 4-feet high by 41-feet wide double barrier gates and 125-lineal feet of 4-feet high chain link fencing in the bus drop off area at Tumbleweed Elementary School in the amount of $17,685.00. Funding is provided by Fund 21 (Measure DD Funds). (C)

21. CONSENT/EDUCATIONAL SERVICES

a. Approval of the Independent Contractor Services Agreement with AV Chess House to provide classes at Ocotillo at the cost of $1,450 funded by LCAP. (C)

b. Approval of the Independent Contractor Services Agreement with Camfer Production to provide anti-bullying assembly at Desert Willow at the cost of $795 funded by Local Restricted Funds. (C)

c. Approval of the Independent Contractor Services Agreement with Gemas Consulting to provide ELD instruction professional development to Palmdale School District teachers and administrators, cost not to exceed $56,000 funded by Title III. (C)

d. Approval of the Independent Contractor Services Agreement with Justo Rosales to provide DJ services at Shadow Hills on December 11, 2015 at the cost of $350 funded by ASB. (C)

e. Approval of the Independent Contractor Services Agreement with Provocative Practice to provide contracted mentor support and professional development for Palmdale PROMISE Implementation team at the cost of $55,000 funded by LCAP. (C)

f. Approval of the Independent Contractor Services Agreement with The Center for Culturally Responsive Teaching and Learning to provide professional development to Palm Tree Teachers at the cost of $5,750 funded by Title I and LCAP. (C)

g. Approval of Outdoor Science School trip through LACOE to Wrightwood Outdoor Science School for Tamarisk 5th grade students, scheduled for January 25-29, 2016, at no cost per student, and $1,000 transportation funding will be provided by site LCAP. (C)

22. ACTION ITEMS/DEPUTY SUPERINTENDENT

a. Approval of Continuation of Funding for the California State Preschool Program (CSPP) Application #EESD-3704. Total funding award is estimated at $1,582,848. Funding is provided by the California Department of Education. (V)

23. ACTION ITEMS/BUSINESS SERVICES

a. Approval to Commence Informal Bidding for the installation of two (2) security roll-down gates and a door in the lobby and administration area at Desert Willow Intermediate School in the amount of $85,000.00. Funding is provided by Fund 21 (Measure DD Funds). (V)

b. Approval of Ratification of Consultant Contract with Vicenti Lloyd Stutzman, LLP to provide professional accounting assistance for the Fiscal Services Department from November 3, 2015 through October 31, 2016, to be funded by the General Fund. Fees will be based on hours of work at the hourly rate stated on the attached agreement - not to exceed $50,000.00. (V)

c. Approval of the Emergency Resolution to Waive the Public Bidding Requirement for the replacement of the Phone System, Voicemail System, and Terminal Devices at the District Office Complex. (V)

24. ACTION ITEMS/HUMAN RESOURCES

a. Approval of Provisional Internship Permit for Ms. Devona Colen per Ed. Code 56365 and 56366. (V)

b. Approval of Provisional Internship Permit for Ms. Cassaundra Cosme per Ed. Code 56365 and 56366 (V)

c. Approval of Ratification of Memorandum of Understanding Between the Palmdale School District and Palmdale Elementary Teachers Association along with the AB1200 - Public Disclosure of Proposed Collective Bargaining Agreement (V)

d. Approval of Certificated Personnel - Employment, Change Of Status, Ratification of Resignation/Termination, Leave of Absence Requests, and Other. (V)

e. Approval of Classified Personnel - Employment, Change of Status, Ratification of Resignation/Termination, Leave of Absence, Abolishment/Establishment of Position, and Other. (V)

25. RECESS TO CLOSED SESSION (if necessary)

26. RECONVENE TO OPEN SESSION (if necessary)

27. COMMENTS

a. Requests to address the Board reference non-agenda items.

b. California School Employees Association (CSEA) President, Astrid Cante.

c. Palmdale Elementary Teachers Association (PETA) President, Hugo Estrada.

d. Mr. Trujillo.

e. Mr. Bynum.

f. Ms. Ricks.

g. Mr. Carrillo.

h. Mrs. Smith.

28. ADJOURN

a. Presiding Chairperson.

Other Info

Official Attendees

Indicates item has been updated within 3 days of the meeting date.

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