Menlo Park City SD
 
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Previous Meeting October 13, :00 PM
BOARD OF EDUCATION REGULAR MEETING
Menlo Park City School District
District Office (TERC Building)
181 Encinal Avenue, Atherton, CA 94027

 
  
Preliminary Information
Board meetings are open to the public. Prior to any final action being taken on any item or prior to moving on to a new item, members of the public in attendance are invited to address the Board regarding items under consideration.
(D) Discussion Item
(V) Can Vote
(C) Consent Item
Unfold I.  5:00 P.M. CALL TO ORDER & ROLL CALL   
         
a. Closed Session Public Comments: Anyone wishing to address the Board regarding Closed Session items may do so at this time.      (D)  
  Three (3) minutes are allotted to each speaker but can be extended by a Board member if so desired. Please note that speaking time cannot be delegated to another person.  We request that an individual fill out a speaker card and provide his/her name and address before addressing the Board; however this is not required.
Unfold II.  5:05 P.M. CLOSED SESSION   
         
a. Closed Session      (D)  
  The School Board will meet in Closed Session:

CONFERENCE WITH LABOR NEGOTIATOR
(Cal. Gov't Code § 54957.6)
Agency designated representative: Maurice Ghysels
Employee organization(s): All bargaining units (MPEA, CSEA, Unrepresented Employees)

Closed Session will resume after Open Session if needed.
Unfold III.  6:00 P.M. RECONVENE IN OPEN SESSION/REPORT ANY ACTION TAKEN   
         
a. Reconvene in Open Session      (V)  
  Any action taken in Closed Session will be reported out by the President of the Board.
Unfold IV.  6:05 P.M. REVIEW AND AMEND THE AGENDA   
         
a. Amending the Agenda      (D)  (V)  
  Amendments to the agenda can be made at this time.
Unfold V.  6:10 P.M. COMMENTS FROM THE AUDIENCE   
         
a. Procedure for Comments from the Audience      (D)  
  Under Comments from the Audience, a community member may address the Board on any subject. An individual may only address the Board once under this item. Three (3) minutes are allotted to each speaker but can be extended by a Board member if so desired.  Please note that speaking time cannot be delegated to another person. The Board cannot act on non-agenda items and cannot respond to issues other than to provide general information. However, Board members will take any comments under advisement and can give direction to the Superintendent to follow up if warranted.  We request that an individual fill out a speaker card and provide his/her name and address before addressing the Board; however this is not required.
Unfold VI.  6:20 P.M. REPORTS/DISCUSSION   
         
a. General Obligation Refunding Bond Refunding and Disclosures on Bond Refinancing (30 minutes)      (D)  
  Superintendent Ghysels and Chief Business and Operations Officer, Ahmad Sheikholeslami, will lead a discussion with the Board on the possibility of bond refinancing.
         
b. Additional State Funding for 2015-16 Budget (15 minutes)      (D)  
  Chief Business and Operations Officer, Ahmad Sheikholeslami, will review the details of the allocation plan for additional state funding for 2015-16 with the Board and seek their input.
         
c. Review of Historical Data on District Staffing (15 minutes)      (D)  
  The Chief Business and Operations Officer will present historical staffing to student data from the 2012-13 to 2015-16 school years. Staffing data will cover elementary schools certificated and classified staffing. Not included in the report is Special Education staffing and the middle school. The Business Office and Education Services will provide an in depth Special Education report covering staffing, students and cost in November 2015. The middle school data will be presented at another Board meeting as well.
         
d. Substitute Shortage Solution Proposals (30 minutes)      (D)  
  The Substitute Solutions Ad Hoc Committee (Members: Assistant Superintendent Erik Burmeister, Director of Curriculum and Instruction Jennifer Kollman, and Human Resources Manager Joan O'Neill) will present a summary of data from the 2014-15 school year and highlight potential substitute solutions that might address both the supply and demand side of the issue.
         
e. 2015 Smarter-Balanced Assessment Report (45 minutes)      (D)  
  Assistant Superintendent, Erik Burmeister, and Coordinator of Data and Assessment, Sandy Pugliano, will present the 2015 Smarter-Balanced Assessment Report.
         
f. MPCSD's Strategic Directions Update (10 minutes)      (D)  
  On August 26, the Board and the District administrator Leadership Team held a special joint meeting that introduced thoughts and ideas in developing MPCSD's Strategic Directions. This working session involved an interactive exercise which generated priorities of the Strategic Directions, including the description of the development, timeline and process for MPCSD's Strategic Directions. The Board also discussed Strategic Directions at its September 1 Board meeting and discussions will also take place at the regular Board meetings on October 13 and November 10. The Board is expected to take action for the approval of the Strategic Directions at its regular December 8 Board meeting. In addition to these Board meetings, there are to be numerous input sessions published on our website for numerous stakeholders to attend and participate this fall.
         
g. Employer Mandate Analysis for New Requirements of the Affordable Care Act (ACA) (10 minutes)      (D)  
  Chief Business and Operations Officer, Ahmad Sheikholeslami, and Director of Fiscal Services, Jill Frederiksen, will review and discuss the Employer Mandate Analysis report and seek Board direction regarding the District's obligation under the Affordable Care Act (ACA).
         
h. Study Session: New Logo for MPCSD (10 minutes)      (D)  
  Superintendent Ghysels and Assistant Superintendent Erik Burmeister will provide information for Board discussion regarding the District's new logo which will align to the District's Mission, Vision, and Core Values.
Unfold VII.  9:05 P.M. PUBLIC HEARING/ACTION   
         
a. PUBLIC HEARING and Adoption of Resolution No. Assurance of Compliance: 2015-16 Pupil Textbook and Instructional Materials Incentive Program - Adequacy of Pupil Textbooks and Instructional Materials (5 minutes)      (D)  (V)  
  California Education Code requires that the Governing Board of each school district submit assurance to the Superintendent of Public Instruction that requirements of Education Code 60119 have been met.

RECOMMENDED ACTION: The Board adopts Resolution No. Adequacy of Pupil Textbook and Instructional Materials for 2015-16.
Unfold VIII.  9:10 P.M. DISCUSSION/ACTION   
         
a. Student Services Department Redesign (15 minutes)      (D)  (V)  
  Superintendent Ghysels will provide an updated organizational structure for Board discussion and action regarding the redesign of the Student Services Department. The Department redesign proposal includes the suspension of two current positions, the addition of the positions of Student Services Project Coordinator and Customer Service receptionist, and funding for student inclusion support programs and projects.

RECOMMENDED ACTION: The Board approves the recommended Student Services Department Redesign and position and job descriptions for Student Services Project Coordinator and Customer Service Receptionist.
         
b. Update and Review Plan to Migrate District and School Websites to New Platform and Approval of Contract with Nikalabs (10 minutes)      (D)  (V)  
  RECOMMENDED ACTION: The Board approves the Agreement with Nikalabs Digital Marketing for website migration for a Not to Exceed Amount of $46,152.
Unfold IX.  9:35 P.M. BOARD POLICIES   
         
a. First Reading of Proposed Revised and New Board Policies and Administrative Regulations: Series 5000 Students - Part 1 (10 minutes)      (D)  
  Superintendent Ghysels will present for discussion revised and new Board Policies in Series 5000 Students. Polices that are new to MPCSD 5000 Series are noted (new), all other policies are updates. This is the 1st reading (draft) of these policies.
         
b. First Reading of Proposed Board Policies: 3300 Expenditures and Purchases and 3350 Travel Expenses (5 minutes)      (D)  
  Superintendent Ghysels will present for discussion new Board Policy 3300 Expenditures and Purchases and revised Board Policy 3350 Travel Expenses. This is the 1st reading (draft) of these policies.
Unfold X.  9:55 P.M. STAFF REPORTS (15 minutes)   
         
a. Report by Student Services Director      (D)  
  Director Ginny Maiwald will give her monthly report to the School Board.
         
b. Report by Assistant Superintendent      (D)  
  Assistant Superintendent Erik Burmeister will give his monthly report to the School Board.
         
c. Report by Chief Business and Operations Officer      (D)  
  Chief Business and Operations Officer Ahmad Sheikholeslami will give his monthly report to the School Board and will include:
• Laurel School Upper Campus Update
         
d. Superintendent's Report      (D)  
  Superintendent Ghysels will give his monthly report to the School Board.
         
e. School Board Report      (D)  
  Board Members will have the opportunity to report on activities, meetings and observations.
Unfold XI.  10:10 P.M. CONSENT AGENDA   
         
a. Removal - Items from Consent Agenda      (V)  (C)  
  Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda are routine in nature and will be acted upon in one single motion. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the consent agenda and will be placed on the regular order of business following the approval of the consent agenda for separate discussion and action.
         
b. Certificated and Classified Personnel Orders      (C)  
         
c. Reclassification of Temporary Teachers      (C)  
         
d. Student Services Agreements - October 2015      (C)  
         
e. Vendor Warrants and Employee Reimbursements - August and September 2015      (C)  
         
f. Resolution Budgetary Increases and Transfers      (V)  (C)  
         
g. School Board Meeting Minutes for meetings held in April - September 2015      (C)  
         
h. Revised School Site Plans for 2015-16      (C)  
         
i. Overnight Student Field Trips for 2015-16      (C)  
         
j. Memorandum of Understanding and Agreement with Notre Dame University      (C)  
         
k. Agreement between San Mateo County Office of Education (SMCOE) and MPCSD for 2015-16 SMEdCenter Portal      (C)  
         
l. Administrator Enrollment to SMCOE and SCCOE Administrative Services Credential Tier II Programs      (C)  
         
m. Consulting Agreement with Brad Senden, The Center for Community Opinion      (C)  
         
n. Revised Agreement with School Services of California to Provide Consulting Services      (C)  
         
o. Oak Knoll Library Lighting Replacement Project      (C)  
         
p. Notice of Completion for Oak Knoll Seismic and Roofing Project (DSA PTN )      (C)  
         
q. Notice of Completion for Encinal Modernization Project (DSA PTN )      (C)  
         
r. Williams Uniform Complaints Quarterly Reports Ending June 2015 and September 2015      (C)  
         
s. Agreement between the Reading and Writing Project Network and Laurel Elementary School for Professional Development Services      (C)  
         
t. Approval of Consent Agenda      (V)  (C)  
  The Board approves the Consent Agenda. A roll call vote will be taken for any resolutions.
Unfold XII.  10:15 P.M. WRITTEN COMMUNICATIONS   
         
a. Written Communications     
  • SMCOE review of MPCSD's Local Control Accountability Plans and Adopted Budget - Fiscal Year 2015-16
• San Mateo County Treasurer - Monthly Investment Reports, August 2015
XIII.  10:20 P.M. ADJOURNMENT   

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Board meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact the Superintendent at least three working days before the meeting by telephone at or by fax at . Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility of this meeting and the materials related to it.


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