Redlands Unified School District
 
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Previous Meeting February 09, :00 PM Next Meeting
BOARD OF EDUCATION
Board Room, 25 West Lugonia Avenue, Redlands
Open/Closed Session: 5:30 p.m., District Conference Room
Open Session: 7:00 p.m.

 

  
Preliminary Information

In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District's Governing Board, contact the District Superintendent in writing at Redlands Unified School District, P.O. Box 3008, Redlands, CA .  Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting.  Upon request, the District shall also make available this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with disabilities.  Public records that are related to an open session agenda item and distributed less than 72 hours prior to a regular meeting are available for public inspection at the Redlands Unified School District Office, 20 West Lugonia, Redlands.


(D) Discussion Item
(V) Can Vote
(C) Consent Item
Unfold I.  OPEN SESSION   
         
a. ROLL CALL     
Unfold II.  PUBLIC PARTICIPATION   
         
a. COMMUNITY INPUT     
Unfold III.  CLOSED SESSION   
         
a. CONFERENCE WITH LABOR NEGOTIATOR - CONTRACT MANAGEMENT:      (V)  
  1. Designated Representative[s]:

Lori Rhodes
Superintendent of Schools

Sabine Robertson-Phillips
Assistant Superintendent, Human Resources


2. Employee Organizations:

Redlands Education Support Professionals Association [RESPA]

Redlands Teachers Association [RTA]

         
b. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE      (V)  
         
c. CONFERENCE WITH REAL PROPERTY NEGOTIATOR      (V)  
  1.  Property:  Parcel Numbers , 18, 20, 21, 24 & 25

   a.  Negotiating Parties:   Lori D. Rhodes, Superintendent of Schools




         
d. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION      (V)  
  1. One Case
         
e. STUDENT MATTERS/DISCIPLINE (Pursuant to Education Code 35146, 48912, 48918)      (V)  
IV.  ADJOURNMENT TO OPEN SESSION   
Unfold V.  REGULAR MEETING-OPEN SESSION   
         
a. PLEDGE OF ALLEGIANCE     
         
b. ROLL CALL     
         
c. APPROVAL OF MINUTES      (V)  
  Approve the minutes of the January 19, 2016, Board of Education Regular meeting.
Unfold VI.  PUBLIC PARTICIPATION   
         
a. COMMUNITY INPUT     
  1. Any member of the public may address the Board: 1) on any agenda item before or during the Board's consideration of the item; 2) on any matter not on the agenda that is within the subject matter jurisdiction of the Board at the time provided on the agenda for public comment, provided the person submits a completed Registration Card to Address the Board form to the Clerk of the Board or his/her designee prior to the time the Chairperson calls the item for the Boards consideration.  This is not meant to be a debating period. Complaints and problems relating to policy matters will be referred to the Superintendent.

The person wishing to address the Board shall, when recognized by the Chairperson of the Board, step up to the rostrum and announce his/her name and address.  The Chairperson shall, in the interest of facilitating the business of the Board, limit the amount of time which a member of the public may use in addressing the Board to five minutes, unless the Chairperson, or a majority of the Board determines that a different limit is appropriate.

The Board of Education receives its agenda, and other pertinent information, on the Friday prior to the meeting.  The Board, therefore, has had an opportunity to review all this material over the weekend prior to taking action.
         
b. PUBLIC HEARING     
  1.  None.
         
c. PRESENTATION     
  1.  LCAP Update – Julie Swan, Director, School Improvement/Professional Development
Unfold VII.  STUDENT REPRESENTATIVE'S REPORT   
         
a. Chloe Stutz, Orangewood High School     
Unfold VIII.  SUPERINTENDENT'S REPORT   
         
a. The Superintendent and members of the Cabinet are encouraged to report on items of information to the Board, as well as provide information about conferences or meetings which they have attended. Other items, which may be agendized for a later meeting, may be presented but cannot be commented upon nor discussed at the meeting. [Reference: The Ralph M. Brown Act].     
 
1.  Board of Education Initial Proposal to the Redlands Education Support Professionals Association – Sabine Robertson-Phillips, Assistant Superintendent, Human Resources
Unfold IX.  LEGISLATIVE UPDATE   
         
a. Members of the Board MAY give the Superintendent direction to support/oppose legislation currently under consideration in Sacramento and/or Washington, D.C. Comment on or discussion of a particular bill and/or resolution may precede any direction given the Superintendent. Board members may direct the Superintendent to communicate an urgent action on ANY other bill or other consideration, currently before the Legislature or Congress, not listed on the Agenda IF the item came to the attention of a Board member[s] or staff member[s] after the posting of the Agenda and if two-thirds [four votes] of the Board agree to the addition to the Agenda [Government Code Section 54954.2].     
X.  SUPERINTENDENT'S RECOMMENDATIONS   
Unfold XI.  BUSINESS SERVICES CONSENT ITEMS   
         
a. Approve all Consent Items as detailed in Items XI.b. - XI.m.      (V)  (C)  
         
b. Ratify/Approve Consultant Agreement with Converse Consultants to provide an evaluation of the Mariposa Elementary School Slope Stability, effective January 5, 2016 through March 5, 2016, at a cost not to exceed $6,500.00, to be funded by Maintenance and Operations Funds (Appendix Item).      (C)  
 

 

Converse Consultants will evaluate slope stability at Mariposa Elementary School with regard to potential issues relating to the potential for heavy storms associated with the El Nino weather patterns.

         
c. Ratify/Approve Consulting Agreement with Terry Gerner, as Interim CNS Manager, at a cost of $100.00 per hour, not to exceed $35,500.00, effective February 5, 2016 through May 5, 2016, to be funded by Child Nutrition Services Funds (Appendix Item).      (C)  
 

 

The Interim Child Nutrition Services Manager will provide service while the District conducts a search for a permanent manager. This person will be responsible for support of all management functions related to the District Food Service Program. The compensation total is equivalent to the amount already budgeted as if the position was filled.

         
d. Approve Agreement with AVID to provide Redlands Unified School District High School Science Teachers AVID Path Training, at a cost not to exceed $15,000.00, effective March 8, 2016 through March 9, 2016, to be funded by Local Control and Accountability Plan (LCAP) Funds (Appendix Item).      (C)  
 

 

The AVID Center will provide all Redlands Unified School District High School Science Teachers AVID Path Training focused on AVID instructional strategies using LCAP funding in alignment with Goal 4 “Increase the number of students successfully ready for college and career.”

         
e. Approve agreement with Total Compensation Systems, Inc., to provide a retiree health valuation, at a cost not to exceed $7,800, effective February 10, 2016 through September 30, 2016, to be funded by the General Fund (Appendix Item).      (C)  
 

 

In accordance with GASB 45, Total Compensation Systems, Inc., will perform a comprehensive retiree health valuation which will include a ten-year projection of the cash outlay to pay for retiree benefits, an estimate of the accrual cost and unfunded accrued liability and other estimates, actuarial methods and assumptions. The retiree health valuation must be completed every two years. The District has worked with Total Compensation Systems since 2008.

         
f. Approve Interdistrict Attendance Agreements, without tuition charges, with school districts, commencing on July 1, 2016 through June 30, 2021. Authorize the Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).      (C)  
 

 

According to Education Code 46600-Agreements for Interdistrict Attendance, school districts may enter into an agreement, for a term not to exceed five school years, to provide for the admission of a pupil, to attend a school in a district other than the school district of residence. This agreement replaces the expiring agreements that will end June 30, 2016.

         
g. Accept the San Bernardino County Superintendent of Schools staff report to ensure the District’s compliance with Williams Legislation for the second quarter of the school year. No insufficiencies or deficiencies were observed (Appendix Item).      (C)  
 

 

California Education Code Section 1240 requires the San Bernardino County Superintendent of Schools visit all deciles 1-3 schools (Williams monitored schools currently based on the 2012 Academic Performance Index [API]). Education Code ) requires that visits include Quality Education Investment Act schools (even if they are not currently identified as Williams monitored schools) as they are subject to meeting all of the Williams Settlement requirements.

         
h. Approve Request for Allowance of Attendance Because of Emergency Conditions Affidavit (Form J-13A) with the California Department of Education due to the terrorist attack in San Bernardino on December 2, 2015 (Appendix Item).      (C)  
 

 

The District is filing form J-13A to cover attendance losses suffered after the terrorist attack in San Bernardino on Wednesday, December 2. The attendance on December 3 and 4 was materially decreased because of this emergency condition. The form is then submitted to the San Bernardino County Superintendent of Schools for approval before the form is processed by the California Department of Education.

         
i. Award Bid No. 1-16, Replacement Mowers, to the lowest responsible/responsive bidder, Jacobsen, in the amount of $116,292.36, funded by Grounds and Operations Funds. Authorize Bernard A. Cavanagh, Assistant Superintendent, Business Services, and Carol Oedekerk, Purchasing Manager, to sign related documents on behalf of the Board.      (C)  
 

 

This bid will replace three mowers for our Grounds Crew. Two bids were received. Funding for the mowers is budgeted within Routine Restricted Maintenance funds.

         
j. Award Bid No. 23-15 Award WAN Capacity/Circuit Upgrade Project, to the most responsible and responsive bidders, Sunesys in the amount of $2,023.00 per circuit per month for upgrade to existing circuits and Edison in the amount of $3,506.00 per circuit per month for circuit from District to County. Authorize Bernard A. Cavanagh, Assistant Superintendent, Business Services, and Carol Oedekerk, Purchasing Manager, to sign related documents on behalf of the Board.      (C)  
 

 

This bid will use partial District monies if approved through the Federal Universal Service Administration’s E-Rate Program. The District desires to seek leverage funding from the above program. Technology pieces will be awarded in accordance with E-Rate procurement laws. The final approval of procurement of these products and services will be dependent upon the following conditions: Funding in the budget and/or Award of associated e-rate funding (approximately July 1, 2016); and consideration of the BIIG 2.0 grant. 

This project upgrades seven (7) of our existing wide area network circuits from 1 GB to 10 GB. This project also includes a new 10 GB wide area network circuit from the District Office to the San Bernardino County Superintendent of Schools Office, replacing the existing 1 GB circuit owned by Verizon, thus meeting the State of California recommendations for school districts. Five companies submitted bids. Estimated E-rate funding for this project is 80% of costs with the remainder being funded by Utility Funds. Part of this project is one of the components of the Network Core & Unified Communication Upgrade Project. The other part is recommended by the State.

         
k. Accept donations. Instruct secretary to write letters of appreciation on behalf of the Board (Appendix Item).      (C)  
         
l. Approve Payment Batches 1989 through 2309 for February 9, 2016, in the amount of $7,671,392.67. Authorize Bernard A. Cavanagh, Assistant Superintendent, Business Services, to sign on behalf of the Board (Appendix Item).      (C)  
         
m. Ratify/Approve Attendance at Professional Meetings (Appendix Item).      (C)  
Unfold XII.  BUSINESS SERVICES ACTION ITEMS   
         
a. None.      (V)  
Unfold XIII.  EDUCATIONAL SERVICES CONSENT ITEMS   
         
a. Approve Consent Items as detailed in Item XIII.b. through XIII.p.      (V)  (C)  
         
b. Approve Redlands Unified School District 2015-16 criteria for Reclassification of First through Fifth Graders and Sixth through Twelfth Graders from Limited English Proficient (LEP) to Redesignated Fluent English Proficient (RFEP)(Appendix Item).      (C)  
 

 

The LEA must reclassify a pupil from English Learner (EL) to proficient in English by using a process and criteria that include, but are not limited to: (a) Assessment of English language proficiency (CELDT) (b) Comparison of pupil’s performance in basic skills against an empirically established range of performance in basic skills based upon the performance of English proficient pupils of the same age that demonstrate whether the pupil is sufficiently proficient in English to participate effectively in a curriculum designed for pupils of the same age whose native language is English (c) Teacher evaluation that includes, but is not limited to, the pupil’s academic performance. “Teacher” refers to the classroom teacher and other certificated staff with direct responsibility for teaching or placement decisions of the pupil (d) Opportunities for parent opinion and consultation during the reclassification process.

         
c. Approve the WASC (Western Association of Schools and Colleges) Mid-cycle Progress Report for Orangewood High School (Appendix Item).      (C)  
 

 

In July 2013, Orangewood High School received a six-year clear accreditation from WASC. This Mid-cycle (Three-Year) Progress Report is required by WASC, in conjunction with the one day visit by WASC Visiting Committee Members. The one day visit will be held on March 8, 2016.

         
d. Approve submittal of the following Single Plans for Student Achievement for year span 2015 through 2016 [A copy is available for review at the District Office, Educational Services Division, and at the secretary's desk at the Board meeting]: Bryn Mawr Elementary School, Crafton Elementary School, Judson & Brown Elementary School, McKinley Elementary School, Smiley Elementary School, and Moore Middle School.      (C)  
 

 

In accordance with E.C. 52853(f), 54004.1(b), 54726(j), and 54734(e), all Single Plans for Student Achievement must be approved by the local Governing Board on an annual basis.

         
e. Approve 12 members of the Boys Wrestling Team from Citrus Valley High School to travel, by van, to Santa Maria, CA to participate in the CIF Wrestling Sectionals, effective February 18, 2016 through February 20, 2016.      (C)  
 

 

To be funded by Athletics/ASB. One day of school will be missed.

         
f. Approve 40 members of the Ski/Snowboard Club from Cope Middle School to travel, by bus, to Mammoth, CA for the purpose of skill building, effective February 19, 2016 through February 20, 2016.      (C)  
 

 

To be funded by Ski Club. Zero days of school will be missed.

         
g. Approve 79 Fifth Grade Students from Mentone Elementary School to travel, by car, to Catalina Island, CA to attend Science Camp, effective March 11, 2016 through March 13, 2016.      (C)  
 

 

To be funded by 5th Grade Account. One day of school will be missed.

         
h. Approve 12 members of the Academic Decathlon team from Redlands East Valley High School to travel, by bus, to Sacramento, CA to participate in the California State Competition, effective March 16, 2016 through March 20, 2016.      (C)  
 

 

To be funded by private donation. Zero days of school will be missed.

         
i. Approve 11 members of Academic Decathlon from Redlands High School to travel, by plane, to Sacramento, CA to participate in the California State Competition, effective March 17, 2016 through March 20, 2016.      (C)  
 

 

To be funded by ASB. Zero days of school will be missed.

         
j. Approve 37 members of Advanced Mixed Choir from Citrus Valley High School to travel, by bus, to Los Angeles, CA for the purpose of participating in a Choir Festival and touring various colleges, effective March 17, 2016 through March 20, 2016.      (C)  
 

 

To be funded by Boosters. Zero days of school will be missed.

         
k. Approve 20 members of the Mock Trial team from Redlands East Valley High School to travel, by bus, to Sacramento, CA to participate in the State Finals, effective March 17, 2016 through March 20, 2016.      (C)  
 

 

To be funded by private donation. Zero days of school will be missed.

         
l. Approve 44 Chamber Singers from Redlands High School to travel, by plane, to Nashville, TN to participate in the Nashville Festival of Gold, effective March 31, 2016 through April 4, 2016.      (C)  
 

 

To be funded by Vocal Music Account. Three days of school will be missed.

         
m. Approve nine (9) members of Thespians from Redlands East Valley High School to travel, by car, to Upland, CA to attend the Thespian Festival, effective April 1, 2016 through April 3, 2016.      (C)  
 

 

To be funded by Thespians. One day of school will be missed.

         
n. Approve 12 members of TACo Thespians from Redlands High School to travel, by van, to Upland, CA to attend the Thespian Festival, effective April 1, 2016 through April 3, 2016.      (C)  
 

 

To be funded by Thespians. One day of school will be missed.

         
o. Approve 46 members of Les Chanteuses from Redlands High School to travel, by plane, to Colorado Springs, CO to participate in the Colorado Springs Heritage Choral Festival, effective April 6, 2016 through April 10, 2016.      (C)  
 

 

To be funded by Vocal Music Account. Three days of school will be missed.

         
p. Approve 90 AVID Juniors from Citrus Valley High School, Redlands High School, and Redlands East Valley High School to travel, by bus, to Northern California for the purpose of visiting prospective colleges, effective April 7, 2016 through April 9, 2016.      (C)  
 

 

To be funded by AVID. Two days of school will be missed.

Unfold XIV.  EDUCATIONAL SERVICES ACTION ITEMS   
         
a. Approve request for readmission of student , following expulsion effective June 17, 2014, expulsion through the remainder of the second semester of the school year, and all of the first semester of the school year.      (V)  
 

 

Student was recommended for expulsion in violation of Education Code 48900 (a)-1 Caused, attempted to cause, threatened to cause physical injury to another person and Education Code 48900 (a)-2 Willfully used force or violence upon the person of another, except in self-defense. The student has met all conditions of the expulsion order and is eligible for readmission for the second semester of the school year.

         
b. Approve request for readmission of student following expulsion effective October 14, 2014, expulsion through the remainder of the first semester of the school year, and all of the second semester of the school year, with the second semester of the school year suspended.      (V)  
 

 

Student was recommended for expulsion in violation of Education Code 48900 (c) Unlawfully possessed, used, sold or otherwise furnished or been under the influence of a controlled substance (marijuana). The student has met all conditions of the expulsion order and is eligible for readmission for the second semester of the school year.

         
c. Approve the Stipulated Expulsion Agreement regarding student , expulsion through the remainder of the first semester of the school year and all of the second semester of the school year.      (V)  
 

 

Student was recommended for expulsion in violation of Education Code 48900 (c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of any controlled substance (marijuana).

         
d. Approve the Stipulated Expulsion Agreement regarding student , expulsion through the remainder of the second semester of the school year, and all of the first semester of the school year, with the first semester of the school year suspended.      (V)  
 

 

Student was recommended for expulsion in violation of Education Code 48900 (c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of any controlled substance (marijuana).

         
e. Approve the Stipulated Expulsion Agreement regarding student , expulsion through the remainder of the second semester of the school year, and all of the first semester of the school year, with the first semester of the school year suspended.      (V)  
 

 

Student was recommended for expulsion in violation of Education Code 48900.4 Intentionally engaged in harassment, threats, or intimidation, directed against school district personnel or pupils.

Unfold XV.  HUMAN RESOURCES CONSENT ITEMS   
         
a. Approve all Consent Items as detailed in Items XV.b. - XV.aa. - (Assignments are tentative and informational and subject to change by the Superintendent)      (V)  (C)  
         
b. Certificated - Ratify/Approve employment of hourly/daily substitute personnel (Appendix Item).      (C)  
         
c. Certificated - Ratify/Approve new adult education hourly teachers (Appendix Item).      (C)  
         
d. Certificated - Ratify/Approve new certificated eAcademy hourly teachers (Appendix Item).      (C)  
         
e. Certificated - Approve new certificated bargaining unit employees (Appendix Item).      (C)  
         
f. Certificated - Ratify/Approve extra assignments for certificated employees (Appendix Item).      (C)  
         
g. Certificated - Ratify/Approve revised salary placements/assignments for certificated employees (Appendix Item).      (C)  
         
h. Certificated - Accept resignations/separations from certificated employees (Appendix Item).      (C)  
         
i. Certificated - Accept resignation/separations from certificated personnel (Appendix Item).      (C)  
         
j. Classified - Ratify/Approve employment of classified substitute/short-term personnel (Appendix Item).      (C)  
         
k. Classified - Ratify/Approve employment of classified miscellaneous assignment personnel (Appendix Item).      (C)  
         
l. Classified- Ratify/Approve new classified employees (Appendix Item).      (C)  
         
m. Classified - Ratify/Approve extra assignments for classified contract personnel (Appendix Item).      (C)  
         
n. Classified - Ratify/Approve revised salary placements/assignments for classified contract employees (Appendix Item).      (C)  
         
o. Classified - Approve anniversary step and longevity increments of classified contract personnel, March 1, 2016 (Appendix Item).      (C)  
         
p. Classified - Ratify resignation of classified substitute/short-term personnel (Appendix Item).      (C)  
         
q. Classified - Ratify/Accept resignations/separations from classified contract personnel (Appendix Item).      (C)  
         
r. Management - Ratify/Approve revisions to job description for Administrative Secretary(Appendix Item).      (C)  
         
s. Management - Approve separations from management team personnel (Appendix Item).      (C)  
         
t. Other - Ratify/Approve employment of temporary athletic team coaches/extended day/Citrus Valley High School (Appendix Item).      (C)  
         
u. Other - Ratify/Approve certificated employment of temporary athletic team coaches/extended day/Orangewood High School(Appendix Item).      (C)  
         
v. Other - Ratify/Approve employment of temporary athletic team coaches/extended day/Redlands East Valley High School (Appendix Item).      (C)  
         
w. Other - Ratify/Approve employment of temporary athletic team coaches/extended day/Redlands High School (Appendix Item).      (C)  
         
x. Other - Approve volunteer coaches for the school year (Appendix Item).      (C)  
         
y. Other - Approve volunteers and overnight chaperones for the school year (Appendix Item).      (C)  
         
z. Other - Approve Classified Personnel Work Year Calendar (Appendix Item).      (C)  
         
aa. Other - Approve Management Team Personnel Work Year Calendar (Appendix Item).      (C)  
Unfold XVI.  HUMAN RESOURCES ACTION ITEMS   
         
a. Other - Approve Student Attendance Calendar for the school year [Second Reading] (Appendix Item).      (V)  
 

 

A calendar committee comprised of teachers, principals, association members and district office representatives meets annually to make recommendations for the Student Attendance Calendar. The calendar committee met in December 2015 to establish the Student Attendance Calendar.

XVII.  BOARD COMMENTS/REPORTS   
XVIII.  CLOSED SESSION   
XIX.  ADJOURNMENT   


Other Info

 Official Attendees


Indicates item has been updated within 3 days of the meeting date.